Computer Backup: What Is The 3-2-1 Rule?

Computer BackupWith the continuous increase in the rates of hard drive failure, it has become even more important to do a computer backup. Even now, because of the rapid developments in cloud computing, backing up your files has never been easier.

There are various ways to back up your files. Experts suggest following a more efficient process to secure the safety of your data. The best process is the 3-2-1 rule. This simply means having 3 copies of your file, 2 of which are saved on different storage media – hard drive, external hard drive, CD’s or portable storage devices. The last copy should be saved offsite, meaning not on your personal computer. This could be saving a copy of your files to a friend or relative or (and probably the best and most efficient way) keep a copy on an online backup service.

Tips on using the 3-2-1 computer backup rule

To help you in following this rule more efficiently and be able to better protect and secure your files and data, here are some useful tips:

Regularly schedule your backup.
You can do this by simply setting up a reminder on your calendar. You can also opt to install programs that will help you keep up with a regular schedule. For Mac users, you have the Time Machine to help you with scheduling regular backups. This comes as a part of the operating system when you buy your Mac. It can also be easily set up with an external hard drive.

Windows also has a built-in computer backup utility to help you keep up with a regular schedule. You can access the program by clicking the Start button, going to the Control Panel, choosing System and Maintenance and clicking Backup and Restore. You can set up automatic backups for maximum security.

Take a snapshot of your computer’s current state.
To ensure you won’t forget the last time you did a backup, take a snapshot of the computer’s state after you have backed it up. If possible, try to include in the snapshot the date when you last did the backup and all of the settings that you made. Save a copy of this image on your backup drive and hard drive.

Use other forms of storage media.
Aside from the usual external hard drive, use other forms of media. It is said in the 3-2-1 rule that you need to create 3 copies of all your files and save two of the copies in different storage media. One could be an external hard drive. For the other one, choose a non-conventional type of storage medium, such as CD’s and DVD’s or printing out the documents.

Choose an offsite backup medium that works for you.
There are various backup plans that you can use for your computer. You can opt to mail a copy of the CD or DVD where you saved a backup copy of your files to a friend or relative. You can also peruse cloud services to backup your computer.

You can get iTunes Match or Google Music to backup your music collection. For your photos and images, you can use Flickr to save backup copies of your images. It offers 1 TB of storage space for free. You can also use Dropbox to save copies of your files and other important documents. It is also a free program with 2 GB of storage space.

Call PCRx Computers for more tips and information on computer backup solutions.

PCRx Computers
408 Main Street
Conway, SC 29526

The only professionals you’ll need for computer backup solutions!

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